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Inventory

Bulk Upload Custom Inventory Items​

Inventory items that exist outside of the services you have integrated in Vistar can be manually added individually or through a bulk upload. The bulk upload process allows you to save time and add multiple items simultaneously rather than one by one.

Bulk Uploading Inventory Items​

  • From the left-hand navigation panel, select Inventory
  • Select All Custom Items

  • Select the Add Item button from the top right-hand corner and choose Import Custom Items

  • Click Download Excel Template, and use this to create a file for uploading The template includes the following columns Identifier

DescriptionContains User Data?Contains EPHI Data?User Data StoredOwner Email

  • Once you have completed the template, click the + button and upload the file back into Vistar

  • Review the information and fix any errors

  • Select Import

Assigning Group Ownership to Inventory Items​

With custom ownership functionality, Vistar users can enter any value as an inventory owner in addition to Vistar users through the Inventory Page. This can be helpful in instances where the item owner is not a user within Vistar.

Assigning Custom Ownership to Inventory​

  • Find the asset you would like to assign customer ownership from the inventory page

  • Select the owner drop-down, and scroll to the bottom

  • Select Assign Group Owner

  • Complete the open field.

  • Select Done

Tracking Inventory in Vistar​

Creating a complete inventory list is a great first step to a successful compliance project. Vistar gathers information from your connected services and pre-populates this information in Inventory. For everything else, you must manually enter components within your organization's control or on your corporate network.

Tracking items from outside your integrated services​

  • First, determine the items used to provide your business’ services and then log them here. We’ll have you assign ownership to each item and flag sensitive items so we can monitor their configuration.
  • This includes office network devices, end-user devices, or additional infrastructure components not hosted on a Vistar-supported cloud provider.

Examples:​

  • Corporate network devices: ISP modems, wireless routers, office switches, etc.
  • Corporate office devices: copiers, printers, and sign-in iPads that typically connect to the corporate network.
  • End-user devices not assigned to a person, e.g. laptops in storage for future employees.
  • On-premise data center presence (servers, databases, etc.)
  • Domains and subdomains that require vulnerability scanning

To track an item that’s not on the drop-down list:​

  • Select All Custom Items from the list on the Inventory page
  • Select Add Item
  • Find the new item and add the needed information by clicking the pen icon in each column category

Frequently Asked Questions​

Q: Why is the number of computers detected in my Inventory different to the number on the Computers page?

A: The Computers page will display devices that have a User registered as the owner of the device, where the Inventory page will display all devices that either have the Vistar Agent installed, or have been synced from your MDM. The inventory list can be filtered by 'No Owner' to identify which devices have not been registered to a user